Business events and conferences given go ahead to resume from 1 October

Business events, conferences and events centres will be given the go ahead to reopen on 1 October adhering to social distancing, Prime Minister Boris Johnson has announced.

Provided levels of infection remain at current rates, this will see the return of the sector worth approximately £32.6 billion to the UK each year.

The sector represented a quarter of the 38 million international visits to the UK in 2018 and provides a welcome boost to visitor numbers during the off peak tourist season.

Following the announcement today, a number of pilots will take place at event venues across the country to plan for a return to large-scale events and test how best to implement social distancing practises. Details of these pilots will be finalised in partnership with the sector in the coming weeks.

New guidance, published by the Department for Digital Culture, Media and Sport and the Association of Event Organisers today, will help event organisers, venue operators and participants in the UK understand how they can work and host business events and conferences and keep both their guests and staff safe.

Tourism Minister Nigel Huddleston said:

“Business events and conferences are a key part of our visitor economy and this is an important step in getting them back up and running safely.

Pilots will help inform our plans for the return of the sector in October with guests and staff adhering to social distancing and measures introduced to reduce close contact.

The UK has a great reputation in staging fantastic events that help drive growth for many different sectors and this will give the business event sector the certainty it needs to plan for the future.”

The guidance makes clear that the following measures should be considered to allow for safe resumption of business events and conferences:

– Attendees will need to pre-book and pre-register to attend events

– Contactless registration systems will be introduced at venues to reduce waiting times and limit contact between organisers and guests

– A digital first approach will be adopted to eliminate the need for physical badges and lanyards

– Paper handouts and gifts will no longer be offered

– Entrance to event or conference spaces will be staggered to reduce queuing and overall capacity will be limited to ensure social distancing can be maintained

– Events will be planned around one way systems for visitors

– Spaces between exhibition booths will be increased and aisles widened to achieve social distancing requirements

– All venues will also have enhanced cleaning procedures, with hand washing and sanitising facilities at frequent intervals

 

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Meet in Nottingham are delighted that from the 1st August the Meetings and Event Industry can finally get back up and running again. With government guidelines now firmly in place, meetings of up to 30 people can take place along with on-site venue viewings. As of the 1st October larger meetings will be permitted. The government guidance can be found here.

If your business is planning a future event, the Meet in Nottingham team offer a free venue finding service. We are keen to ensure we all support our local conference and event venues, and now more than ever we would ask you to consider booking any future events/meetings/conferences locally. As a direct result of Covid-19, these businesses will rely initially on the local domestic market until such a time as the international market re-opens for business.

Guest safety is paramount and all venues have been working hard and investing considerable time and money to ensure all guidelines are followed.  Some Nottingham venues have achieved the national safety standard “We’re Good to Go” which ensures the governments social distancing and necessary safety measures are being adhered to, along with other governing bodies assurance marks, including HBAA and UK Hospitality.

Businesses have adapted to new ways of working, so having the confidence to hold internal team/business “catch up” sessions, catching up with new clients, hosting seminars or training workshops is important – we know the industry is ready to do business again!

If you have any meeting or event requirements please contact Rachel Stewart, Event Manager at Visit Nottinghamshire (rachel.stewart@visit-nottinghamshire.co.uk / 07495 987 101)

Posted on 24 July 2020

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Featured author

Kinga Kapias

Featured author

Kinga Kapias

Marketing Executive

Studying Japanese, fluent in Polish and Spanish, Kinga works with local academics and senior business people to help attract professional association conferences and events to Nottingham. She recently completed her Masters Degree in Applied Linguistics. Kinga enjoys travel, music and everything new media related.